So if your budget is zero, Google matches Microsoft in offering an online productivity trio email with calendar, tasks, and contacts and some cloud storage. That's not quite as skimpy as it sounds,because Docs, Sheets, and Slides files don't count.
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Open a Google account with a Gmail address and you get free access to Google G Suite, along with 15 GB of Google Drive cloud storage for your email, photos, and other files. Google G Suite's biggest marketing challenge is that the word processor, spreadsheet, and presentation components-dubbed Docs, Sheets, and Slides, respectively-are used by millions who don't spend a penny for them. But, if your work relies on quick and clean rather than elaborately formatted documents, you may be pleasantly surprised by Google G Suite's functionality. The word processor, for example, is just that: a word processor instead of a page layout program that supports multiple columns, drop caps, and endnotes (though it does provide footnotes and an add-on offers bibliographies). It's an illustration of software's version of the 80/20 rule (that is, 80 percent of users will never need more than 20 percent of the features ask historians about the old Microsoft Works versus Microsoft Office).
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The word processing, spreadsheet, presentation, and drawing modules also work offline (if, say, you're on a plane without Wi-Fi), though configuring them to do so is a rigmarole.Īs you'd expect, its online accessibility makes Google G Suite a 'lite' productivity choice. With Google G Suite, by contrast, what's online is what you get: This compact, efficient suite lives in your browser (preferably Google Chrome), with nothing to download, so it's available on your computer, tablet, or phone wherever there's web access. While Microsoft offers free Office Online versions of Word, Excel, and PowerPoint, its subscription also gets you the traditional local (i.e., installed on your laptop or desktop) Office 2016 programs, with encyclopedic lists of features compared to their browser-based cousins. This week, the spotlight shines on Google G Suite, Office's opposite in many ways.
This current column is the second of my four-part bi-weekly series on office productivity suites, following the kickoff on Microsoft Office 365.
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